ORP1 Documentation

Quick Start

Get up and running in under 10 minutes by following these four steps:

1. Register — Sign up at orp1.com with your business email and choose a plan.
2. Verify email — Check your inbox and click the verification link we send you.
3. Setup business — Add your company name, GST number, industry, and create your first plant.
4. Start operating — Add materials, vendors, and customers, then create your first PO or bill.

Requirements

ORP1 is fully cloud-based — nothing to install. You just need:

Registration

Visit the homepage and click Start Free Trial. You'll be asked to provide:

• Business Name — Your company's trading name
• Email — Used for login and system notifications
• Mobile Number — OTP verification during sign-up
• Password — Minimum 8 characters with letters and numbers
• Industry Type — Manufacturing, Retail, Services, Trading, or Other

After registration an OTP is sent to your mobile. Enter it to activate your account.

Login & Two-Factor Authentication

Log in at /login with your email and password. ORP1 supports TOTP-based 2FA via Google Authenticator or any compatible app.

Enable 2FA

1. Go to Profile → Security Settings
2. Click Enable Two-Factor Authentication
3. Scan the QR code with Google Authenticator (or Authy, 1Password, etc.)
4. Enter the 6-digit TOTP code to confirm and save

Business Setup

After first login the setup wizard walks you through your business structure. ORP1 uses a three-tier hierarchy:

Organization Module

Navigate to Organization in the sidebar to manage your entire business hierarchy.

• Create, edit, and deactivate companies
• Add multiple plants per company with separate address and contact details
• Define storage locations per plant for precise inventory tracking

Materials

The Materials module is your master catalog for every item you buy, sell, or produce.

Creating a Material

1. Go to Materials → Add Material
2. Enter the material name, category, and unit of measure (kg, pcs, ltr, etc.)
3. Set buying and selling prices under Material Costs
4. Save — the material is immediately available in PO and Billing modules

Material Categories

Group materials by category (Raw Material, Finished Good, Consumable, etc.) for easier filtering and reporting.

Vendors

Vendor profiles store everything you need for procurement and compliance:

• Contact name, email, phone, and address
• GST number and PAN for tax compliance
• Payment terms (Net 30, Net 60, etc.)
• Bank account details for payment processing

All Purchase Orders are linked to a vendor, giving you full traceability from order to payment.

Purchase Orders

The full PO lifecycle in ORP1 follows this workflow:

Creating a Purchase Order

1. Go to Purchase Orders → New PO
2. Select a Vendor and destination Plant
3. Add line items — choose material, quantity, and unit price
4. Review totals and tax, then click Submit for Approval

Approving a PO

Approvers receive an in-app notification and email. They can approve, reject, or return the PO with comments. Only approved POs can proceed to goods receipt.

Receiving Goods (GRN)

When goods arrive, open the PO and click Receive Goods. Enter the actual quantities received. Inventory at the destination plant is updated automatically and a Goods Receipt Note (GRN) is created.

Inventory

Stock levels are updated automatically — no manual entry needed — in three scenarios:

• Goods receipt on a PO — stock increases at the receiving plant/location
• Bill / sale posted — stock decreases for items sold
• Manual adjustment — for stocktakes, damage write-offs, or opening balances

Viewing Stock

Go to Inventory in the sidebar to see current stock by plant, storage location, or material. You can filter, sort, and export the view.

Low Stock Alerts

Set a Reorder Point on each material. When stock dips below that level an alert appears on your dashboard and optionally triggers an automatic PO draft.

Billing

Create GST-compliant customer bills with line items, taxes, and discounts in seconds.

Creating a Bill

1. Go to Billing → New Bill
2. Select the Customer and billing date
3. Add line items — material, quantity, rate, GST rate
4. Review the total and click Save Bill

Payment Tracking

• Mark as Paid to record full payment
• Record a Partial Payment with amount, date, and payment method
• Outstanding balance updates in real time on the customer ledger

Print & Export

Every bill can be printed or downloaded as a PDF directly from the bill detail page. The PDF is GST-formatted and includes your company logo and address.

Customers

Customer profiles maintain a complete commercial relationship record:

• Contact details, billing and shipping addresses
• GST number and PAN for invoice compliance
• Full billing history with payment status
• Outstanding balance at a glance
• Credit limit setting with overdue alerts

FAQ

Contact Support

Our team is available 24/7 for Enterprise customers and during business hours for other plans.